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Job Ref:
4377

Job Title:
Common Services Assistant

Salary:
432,453 NOK per annum

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Norway.

Level:
Assistant

Classification:
LE-05

Location:
Oslo, Norway

Closing date for applications:
28-02-2021 at 23:59 UTC/GMT

Summary of position:
The Common Services/Administrative Assistant (LE-05) provides Reception duties, administrative support and services to Management Services; provides and creates information and/or documentation; provides support for ongoing program activities; responds to service requests from clientele and performs other duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Completion of Secondary school (Lyceum)

Languages:
• Fluency in English
• Fluency in French
• Fluency in Norwegian

Experience:
• Minimum of 1 year of experience in a government or private sector company with an administrative job role relevant to the position.
• Experience working in an office with a strong focus on client service orientation and following standard office procedures.

Rated Requirements:

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment

Knowledge:
• Knowledge of basic administrative procedures, client services and support
• Knowledge of Microsoft Office (Excel, Outlook, Word)

Abilities/Competencies:
• Ability to communicate effectively in English, French & Norwegian – orally and written;
• Adaptability and flexibility
• Attention to detail
• Initiative
• Client focus
• Interpersonal skills
• Judgement, including ability to prioritize
• Professional integrity

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Previous experience with the Canadian Government or in a public sector environment
• Knowledge of Canada and Norway

Organizational Needs:

Operational Requirements:
• Willingness and ability to occasionally work outside regular working hours and/or weekends, when required.
• Hours of work: 37.5 hours per week, 5 days per week.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Norway, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Oslo does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
• The Embassy of Canada in Oslo, Norway does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The Embassy of Canada in Oslo, Norway, does not sponsor work permit applications on behalf of candidates.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings, either term or indeterminate, at the Embassy of Canada in Oslo, Norway, which might arise in the 12 months following the completion of this recruitment process, with various tenures, including indeterminate or term.
• If you have any questions at any stage of the recruitment process, please send an email to: LES-E-Recruitment-LDN@international.gc.ca




Sorry, this vacancy is closed.

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