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Job Ref:
4382

Job Title:
Common Service Delivery Point (CSDP) Bilingual HR Assistant

Salary:
£33, 012 GBP gross per annum plus excellent benefits. Hours of work: 37.5 hours per week Monday to Friday.

Vacancy type:
Term/Indeterminate

Term Details:
Duration of term – Acting or Term appointment (initial duration 6 months – with the possibility of extension or indeterminate). This process will be used to create a list of eligible candidates for similar positions either term or indeterminate. This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in London.

Level:
Assistant

Classification:
LE-05

Location:
Canada House, Trafalgar Square SW1

Closing date for applications:
07-03-2021 at 23:59 UTC/GMT

Summary of position:
The High Commission of Canada is looking for candidates to join their HR Regional service team to assist with the delivery of HR programs and services to our High Commission in London and to a number of other Canadian Embassies located across Europe.
The duties will include supporting an HR team with HR recruitment processes as well as providing day to day HR support and ad-hoc HR tasks which include providing administrative support and advice and general human resources assistance throughout the region.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process.

Education:
• A’ Levels or equivalent

Language:
• Fluent* in English (oral, written, comprehension)
• Fluent* in French (oral, written, comprehension)

* Fluency will be assessed by a variety of means including written assessment and interview.

Experience:
Experience working in an administrative capacity where duties typically include performing office procedures such as:
• Processing routine transactions such as applications and documents
• Organizing straightforward logistics for assessments, events, meetings
• Creating files and managing information
• Responding to clients via phone, email and in person

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written or online examination, an oral interview, role-play, practical tests, presentations, psychometric assessment and/or reference checks.

Knowledge/Abilities/Competencies:
• Standard office procedures and practices
• Proficiency with the Microsoft Office Suite software (Word, Excel, Outlook)
• Effective interactive communication – Oral and Written
• Attention to detail
• Ability to plan, prioritize and organize workload
• Flexibility and Adaptability
• Professional Integrity
• Judgement

Asset Qualifications:
-

Organizational Needs:

Operational Requirements:
• Hours of work will be 37.5 per week, worked Monday to Friday at time to be arranged by the supervisor.
• As part of the High Commission's response to the ongoing COVID-19 pandemic, the CSDP LDN team will be working remotely until advised otherwise.
• Overtime may be necessary on occasion.

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record check).
• Copies of educational qualifications will be required at the interview stage of the process.
• Successful candidate must have a valid passport and the required documentation allowing the right to work in the UK. Documentation will be required.

Area of selection:
Open to all internal and external candidates, who are currently resident in the UK, who hold current documentation allowing them to work in the UK without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Those candidates holding documentation/visas not renewable in the UK such as the Youth Mobility Visa will only be eligible to apply for this position if the expiry date of the visa exceeds the term duration. The High Commission of Canada does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The High Commission of Canada does not sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Candidates are required to upload a cover letter and CV in English or French.
• Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
• The High Commission of Canada in London, UK does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The High Commission of Canada does not sponsor work permit applications on behalf of candidates.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings, either term or indeterminate, at the High Commission of Canada in London, UK, which may arise in the 12 months following the completion of this recruitment process, with various tenures, including indeterminate or term.
• The High Commission of Canada is committed to building a diverse workforce.
• The High Commission of Canada is committed to conducting inclusive, barrier-free selection processes.
• If you have any questions at any stage of the recruitment process, please send an email to: LES-E-Recruitment-LDN@international.gc.ca




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